WORKSHEET 6
FUNDRAISING EVENT / FUNCTION BALANCE SHEET
OUTLINE
| NAME OF ORGANISATION: | |
| NAME OF FUNDRAISING EVENT: | |
| DATE OF EVENT: | |
| EVENT VENUE: | |
| NAME OF BALANCE SHEET COMPILER: | |
| DATE BALANCE SHEET COMPLETED: |
 How
to Produce Fabulous Fundraising Events:Reap Remarkable Returns with Minimal Effort by Betty Stallings, Donna McMillion (Paperback) by Betty Stallings, Donna McMillion (Paperback) |
|
The
Fundraising Manual: A Step by Step Guide to Creating the Perfect Event by Micki Gordon (Paperback - July 1997) |
Event
Planning:
| EVENT INCOME | |
| Ticket sales: Tickets @ per Ticket / Double: | $ |
| Donations (Names and amounts on attached list): | $ |
| Sponsorship Money (Names & amounts, record of items sponsored on attached list): | $ |
| Raffle Income: | $ |
| Other: (list) | $ |
| $ | |
| _____________ | |
| TOTAL INCOME | $____________ |
| LESS EVENT EXPENSES | |
| Venue Hire: | $ |
| Artwork Design: | $ |
| Printing | $ |
| Postage: | $ |
| Overhead cost estimate (if applicable): | $ |
| Secretarial support | $ |
| Photographer or film developing and printing | $ |
| Phone calls | $ |
| Rent and utilities | $ |
| Equipment Hiring | $ |
| Loud Speakers | $ |
| Audio Visual | $ |
| Sound Equipment | $ |
| Other | $ |
| Food: meals @ $ per head = | $ |
| Drink | $ |
| Hire of Band / Music | $ |
| Hire of Waiters: | $ |
| Decorations: | $ |
| Raffle Expenses: | $ |
| Other (list): | $ |
| $ | |
| TOTAL EXPENSES | $____________ |
| Add Outstanding Income | $ |
| GRAND TOTAL EXPENSES | $____________ |
| BALANCE OF EVENT AS AT (Date): | |
| TOTAL INCOME | $ |
| TOTAL EXPENSES (Include outstanding income) | $ |
| PROFIT | $____________ |
PLEASE NOTE: To make this a useful document with regard to continuity and information storage:
A page per heading out-lining details of the income or expense
should be attached to the balance sheet.
For example: Raffle expenses
Prize cost (list what they were, what they cost, or who donated them).
Cost raffle books (list how many purchased)