USEFUL THINGS TO REMEMBER

ALWAYS:

Use name tags for guests and new members at any event
Name tags help people network, identify with whom they are talking, acknowledge people's status, and profession, both within and outside the organisation.
Gives event organisers the opportunity to easily identify someone at a large gathering.
Helps the 'meeting and greeting' process.  Helps put shy people with bad name memories at ease.

 

Take photographs at every event.
Have groups of people; make photos of any special set-up, stage backdrop, table setting, donated item, VIP launch, speeches, presentations
Photographs can be put into newsletters, used in brochures, put on boards to advertise the event for next year.  Photos of donated or loaned items on display at the event should be sent to the donor with their Thank You Letter.
Visual images can convey feelings of excitement, style, image, colour, set up, etc., much better than the written word.
Framed photos can be used as Presentation Material for rewarding and acknowledging people.

 

Use wall charts to advertise the progress of an event or fund-raising program to staff, volunteers, parents, students, teachers, clients and sponsors.
Put it in a prominent place, update it regularly, refer to it in newsletters.
Ensure that the public can see it as it can attract donations
Make it colourful, easy to read and make sure the total to date and goal can be easily seen. This maintains interest, particularly if the Fund-raising event will happen over time.

 

Use the opportunity that arises of getting people together productively.
If the get-together or event has one main goal, see what else you can include in the program, whilst people are together.
Don't cloud the main goal, but if people are coming for a 'look see tour', morning tea, or other gathering, other topics (such as a lecture) can be included in the program whilst they are there.

 

Keep all raffle ticket butts
Raffle butts can be an ideal resource source (See Pre-Planning for Easy Record Keeping).
It is required by law in Australia to keep all raffle butts for at least twelve months - check your local laws.

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